The
task of managing an office move is never an easy one. With
loads to do, and endless things to juggle, you're going to need all
the help you can get. If you've never harmonized or taken care
of an office-move before, here are some tips for the basic stages of
getting your relocation project off to the best possible start :
Choose
your Relocation Team:
A
successful office move requires a collaborative effort. Chose
people within your organization who might have the right knowledge
and capability that will be useful for the various stages of an
office move. Delegate tasks where necessary and meet regularly to
update everyone on progress.
Set
a Budget :
Moving
office can be costly for any business. By creating a realistic
budget, (taking into consideration the size of the office, the amount
of furniture you will have to move, all the people you are actually relocating), you will be able to control your moving office costs
and avoid any overspend. Here at Citymove we do office moves,
for a affordable rate with service second to none!
Whether you're
planning a small office move down the road, or relocating a larger
business to a different City, you are going to need to have a clear
and realistic timeline of events and tasks that need to be completed.
Generally speaking,
the larger the company the larger the office you will need, and
therefore more advanced planning is required. Doesn’t really matter
how large the company is, it's wise to get off to an early start to
reduce the amount of disruption to your business and give yourself
the best possible chance of a successful outcome.
A
few tips before you relocate your office!
12
months Prior
: Commence
office lease negotiations with the Landlord, find a property
solicitor to review the lease documentation.
9
months Prior :
Once
you know your moving out / in date, book in with Citymove. Decide
which items are going to the new office, what needs to be purchased
new and what's going to be recycled.
6
months Prior
: Commence
office
design and fit-out of the new office and agree the new space
layout.
3
months Prior :
Order
any new phone lines and arrange for utilities and services to be
transferred at the appointed date. (Citymove offers a FREE
utility reconnection service see “Other services” for more
information.
2
months Prior
: Start
planning
your IT Relocation and discuss which items need to be upgraded or
replaced. Devise a suitable IT Test Plan to ensure all
equipment is working as it should when you arrive at the new office.
Backup all valuable data and store off-site.
1
month Prior :
Start
sending out your
Change of Address Notification to clients and suppliers and
reprinting stations.